I. Board Directive
The Board recognizes that is appropriate for families with students in public school to bear a portion of the direct cost of their child’s education and participation in extra-curricular activities. Pursuant to action taken by the 1986 State Legislature and subsequent rulings on that action by the State Board of Education, Jordan School District created (1) an official fee policy, and (2) a fee waiver guideline. The Board delegates to the District Administration the responsibility of administering this policy.
II. Administrative Policy
The following definitions and standards shall serve as guidelines
for local principals as they assess and collect fees at the local school level.
Fee: Any charge, deposit, rental, or other mandatory payment, however
designated, whether in the form of money or goods. For purposes of this policy,
charges related to the National School Lunch Program are not fees.
Provisions in Lieu of Fee Waiver: An alternative to fee payment and waiver
of fee payment.
Student Supplies: Items which are the personal property of a student which,
although used in the instructional process, are also commonly purchased and
used by persons not enrolled in the class or activity in question and have
a high probability of regular use in other than school-sponsored activities.
The term includes pencils, papers, notebooks, crayons, scissors, basic clothing
for healthy lifestyle classes, undergarments for athletics, and similar personal
or consumable items over which a student retains ownership.
Optional Project: A project chosen and retained by a student in a
vocational class or other class where projects are part of the curriculum,
in lieu of a meaningful and productive project otherwise available to the
student which would require only school-supplied materials.
Elementary Schools: Schools which contain grades K through 6.
Secondary Schools: Schools which contain grades 7 through 12.
Textbook: Book, workbook, and materials similar in function
which are required for participation in any instructional course.
Waiver: Release from the requirement of payment of a fee
and from any provision in lieu of fee payment. Students who have been granted
waivers or provisions in lieu of fee waivers shall not be treated differently
from other students or identified to persons who do not need such information.
1. Classes and Activities During the Regular
No fee may be charged for any class or activity in kindergarten through sixth
grade, including assemblies and field trips. (Elementary Schools)
Textbook, lab, and other course-related fees may only be charged in grades
seven through twelve. (Secondary Schools)
Students must be able to enroll and participate in any class, and have the
opportunity to acquire all skills and knowledge required for full credit and
highest grades. They may do this without paying a fee
or participating in
a fund raising activity with the following exceptions:
Students of all grade levels may be required to provide materials for their
(2) Student supplies must be provided for elementary students. A student may,
however, be required to replace supplies provided by the school which are
lost, wasted, or damaged by the student due to careless or irresponsible behavior. An elementary school or elementary school teacher may provide a suggested list of supplies for use during the regular school day that may be furnished on a voluntary basis by the parent or legal guardian. The following language must be included at the beginning of the note: “Notice: the items on this list will be used during the regular school day. They may be brought from home on a voluntary basis; otherwise, they will be furnished by the school.”
(3) Secondary students may be required to provide their own student supplies.
2. School Activities Outside of the Regular
Fees may be charged in connection with any school-sponsored activity, regardless
of the age or grade level of the student, if participation is voluntary and
does not affect a student's grade or ability to participate fully in any course
taught during the day.
Fees related to extracurricular activities sponsored by the Utah High School Activities Association may not exceed limits established by the Association. Activity fees for secondary schools are required and established annually. Student fees at the home school are discounted with activity pass. Family discount passes are available at the home school in accordance with rules set by UHSAA Region Policies.
3. General Provisions
No fee may be charged or assessed in connection with any class or school sponsored
or supported activity, including extracurricular activities, unless the fee
has been set and approved by the local board of education in accordance with
Fee schedules and policies for the entire district shall be adopted at least
once each year by the local board of education in a regularly scheduled public
meeting of the board. Provision shall be made for broad public notice and
participation in the development of fee schedules and waiver policies.
The District shall adopt procedures to reasonably ensure that the parent or
guardian of each student receives written notice of fee schedules and fee
waiver policies before the fees are due. Procedures for fee waivers shall
be written in language that is easily understood and included with student
No present or former student may be denied receipt of transcripts or a diploma
for failure to pay school fees other than a reasonable charge made to cover
the cost of duplicating or mailing. No charge may be made for duplicating
or mailing copies of school records to an elementary or secondary school in
which the student is enrolled or intends to enroll.
A Board of Education shall provide, as part of any fee policy or schedule,
for adequate waivers or other provisions to ensure that no student is denied
the opportunity to participate in a class or school sponsored or supported
activity because of an inability to pay a fee. The waiver policy shall include
procedures to ensure that:
A person is designated in each school to administer the policy and grant waivers
The process for obtaining waivers or pursuing alternatives is administered
fairly, objectively, and without students and parents;
Fee waivers or other provisions in lieu of fee waivers are available to all
students who are in state custody or receiving public assistance in the form
of aid to dependent children, general relief,
supplemental security income,
or foster care, and others whose parents or guardians are financially unable
Textbook fees are waived for all eligible students in accordance with §53-13a-4
of the Utah Code;
Parents are given the opportunity to review proposed alternatives to fee waivers;
An appeal process is available, including the opportunity to appeal to the
board or its designee; and
The Board provides for balancing of financial inequities among district schools,
if the granting of waivers and alternatives to waivers produces significant
inequities through unequal impact on individual schools.
To preserve equal opportunity for all students and to limit diversion of money
and school and staff resources from the basic school program, each district's
fee policies shall be designed to limit student expenditures for school sponsored
activities, including expenditures for activities, uniforms, clubs, clinics,
travel, and subject area and vocational leadership organizations whether local,
state or national.
Expenditures for uniforms, costumes, clothing, and accessories, if other than
typical student dress, which are required for participants in choirs, pep
clubs, drill teams, athletic teams, bands, orchestras, and other student groups,
are fees requiring approval of the local Board of Education.
The requirements of fee waiver and availability of other provisions in lieu
of fee waiver do not apply to charges assessed pursuant to a student's damaging
or losing school property. Schools may pursue reasonable methods for obtaining
payment for such charges, but may not exclude students from school or withhold
transcripts or diplomas to obtain payment of those charges.
Charges for class rings, letter jackets, and similar articles not required
for participation in a class or activity are not fees and are not subject
to the waiver requirements of this policy.