SUBJECT: Student Clubs (Limited Open Forum)
- Board Policy
The Board of Education of the Jordan School District has determined that the educational goals of the School District are furthered by recognizing student clubs at the secondary school level for grades 10-12 which do not materially or substantially interfere with the orderly operation of the school, which are not harmful to the school’s educational mission, which maintain boundaries of socially appropriate behavior, and which are consistent with order and discipline on school premises and the protection of the well-being of students and faculty. The Board delegates to the District Administration the responsibility of administering this policy.
- LIMITED OPEN FORUM
The Jordan School District maintains a "limited open forum" for school clubs at the secondary school level for grades 10-12. A school has a limited open forum whenever the school grants an offering to or an opportunity for one or more noncurriculum related clubs to meet on school premises during
- RESERVATION OF RIGHT TO CLOSE THE FORUM
The Board of Education reserves the right to create at any time a "closed forum" by refusing to allow all noncurriculum related clubs to use school facilities or to define or restrict the rights of all student clubs relative to access to facilities as long as such rules apply to all noncurriculum related clubs.
- Administration Policy
The following definitions apply to this policy:
- "Administration" means the central Administration of the District.
- "Closed forum" means allowing only curriculum related clubs.
- "Club" means an organization for students that meets during noninstructional time at a school.
- "Curriculum related club" means a club for which:
- the subject matter of the club is actually taught or will soon be taught in a regularly offered course; or
- the subject matter of the club concerns the body of courses as a whole; or
- participation in the group is required for a particular course.
- "Discretionary time" means school-related time for students that is not instructional time.
- "Limited open forum" means allowing both curriculum related clubs and noncurriculum clubs.
- "Monitor" means the faculty member assigned to noncurriculum related clubs for custodial purposes, to provide support as necessary and to monitor activities to ensure compliance with applicable school policies.
- "Noncurriculum related club" means any club which is not included in the definition of curriculum related club.
- "Noninstructional time" means time set aside by the school before actual classroom instruction begins or after actual classroom instruction ends, including discretionary time.
- "School facilities" means a school building, premises or playing field.
- "Sponsorship" includes the act of promoting, leading, or participating in a meeting. The assignment of a teacher, administrator, or other school employee to a meeting for custodial purposes does not constitute sponsorship of the meeting.
- "Supervisor" means the faculty member assigned to curriculum related clubs for custodial purposes, to provide supervision and sponsorship and to ensure compliance with applicable school policies.
Consistent with such procedures, regulations or guidelines as established and from time to time modified by the Administration, between March 1 and April 1 faculty members or students seeking authorization of a club under this policy must submit an application to the school. Each school shall administer the application process. The application process shall include requirements for the submission of the following:
- A proposed club name;
- A club charter;
- The proposed name of a faculty member to act as supervisor, or monitor;
- Whether the club seeks curriculum related or noncurriculum related status;
- When the club anticipates holding its regular meetings; and
- Any materials which the club plans to use to solicit membership or to inform others of the club’s existence.
- CLUB CHARTER
Students or faculty members seeking authorization to establish a club of any type must prepare a club charter which includes:
- The purposes of the club;
- A description of the types of activities in which club members may be engaged;
- A provision that the club must maintain a minimum of seven (7) student members;
- A restriction that a student may not participate in or attend club activities unless the student has provided written permission from either a parent with legal custody or other legal guardian; and
- A commitment that the club will comply with current Utah Codes all other applicable laws and regulations, and District and school policies and regulations.
- Consistent with such procedures, regulations or guidelines as established and from time to time modified by the Administration, the Board authorizes the local secondary schools within the school district to review applications for authorization of clubs on a case-by-case basis. Before granting an authorization, a school may request additional information from the faculty sponsor, or from students proposing the club, if desired. No school club shall be authorized unless the school principal or principal’s designee determines that its charter complies with this policy and that authorization of the club will not interfere with the school’s ability to:
- protect the physical, emotional, psychological or moral well-being of students and faculty; or
- maintain order and discipline on school premises; or
- prevent a material and substantial interference with orderly conduct of the school’s educational activity.
- The school shall deny any access to any club whose program or activities would violate current Utah Codes, any other applicable law or regulation, or any District or school policy or regulation.
- CURRICULUM RELATED STATUS
Consistent with such procedures, regulations or guidelines as established and from time to time modified by the Administration, the local school principal or principal’s designee determines curriculum relatedness by strictly and narrowly applying this policy’s definition of curriculum related club to the club application. If the local school principal or principal’s designee finds that the proposed club is not a curriculum related club, the administrator may return the application to the faculty member or student proposing the club for amendment.
- GRANT, LIMITATION OR DENIAL OF CLUB AUTHORIZATION
Consistent with such procedures, regulations or guidelines as established and from time to time modified by the Administration, the school principal or principal’s designee shall grant authorization to those applications which are found to meet the requirements of this policy and shall limit or deny authorization to proposed clubs which do not. When granting authorization, the school principal or principal’s designee shall specify whether the club has curriculum related status or noncurriculum related status. When limiting or denying authorization, the school principal or principal’s designee shall explicitly delineate in writing to the applicant the factual and legal basis for the limitation or denial.
- CLUB NAME
Approval of a club name may take place separately from that relating to the approval of the club itself. The local school may grant access to the club but condition such access on the change of the club name to ensure that the club name:
- Reasonably reflects the actual nature, purpose and activities of the club; or
- Be such that it will not result in undue disruption of school operations, subject students to harassment or persecution, imply that the club would operate in violation of applicable law, or otherwise be inconsistent with such procedures, regulations or guidelines as established and from time to time modified by the Administration.
- APPEAL OF DENIAL OF ACCESS
Consistent with such procedures, regulations or guidelines as established and from time to time modified by the Administration, the applications of all clubs, or complaints, shall be reviewed by the local school principal or principal’s designee within a reasonable amount of time. If a club is denied access, required to change its name, or a complaint is denied, the reasons or results of an investigation must be provided in writing with the factual and legal basis for the denial and, if appropriate, suggestions for correction. The Board of Education or its designee may convene a hearing to determine whether any club was properly denied access, suspended, terminated or required to change its name. The Board of Education or its designee shall issue an opinion in writing either upholding or overturning the decision within thirty (30) days of receiving the appeal which shall be the final administrative decision.
- SUPERVISOR OR MONITOR
Each club must have a faculty supervisor or monitor who must be in attendance at every meeting or activity scheduled on school premises. No faculty supervisor or monitor shall be in attendance at any meeting scheduled off of school premises unless prior written approval has been obtained from the principal or principal’s designee. Students shall cancel any meeting whenever this condition is not met. Selection and appointment of club supervisors and monitors shall be made by the school principal or principal’s designee.
- PARENTAL CONSENT
Consistent with such procedures, regulations or guidelines as established and from time to time modified by the Administration, informed, written permission from either a parent with legal custody or other legal guardian is required prior to a student’s attending or joining a club.
To participate in a club, a student must be currently registered and enrolled at the school. Persons who are not either registered, enrolled students, or school personnel shall not be allowed access to clubs to direct, conduct, control, or regularly attend club meetings. All guests must be registered with the school office.
- CLUB USE OF SCHOOL FACILITIES
- Club meetings shall take place during noninstructional time.
- Consistent with such procedures, regulations or guidelines as established and from time to time modified by the Administration, the principal or principal’s designee shall determine which school facilities may be used and when they are available. A school may set the number of hours noncurriculum related clubs might use the school’s facilities per month, provided that all noncurriculum related clubs are treated equally.
- In assigning school facilities use, priority may be given to curriculum related clubs over noncurriculum related clubs.
- The school may provide financial or other support to curriculum related clubs.
- A preference or priority may not be given among noncurriculum related clubs.
- A school shall only provide the space for noncurriculum related club meetings and may not spend public school funds for noncurriculum related clubs, except as required to provide meeting space and faculty oversight.
- Consistent with such procedures, regulations or guidelines as established and from time to time modified by the Administration, the principal or principal’s designee shall determine what access all student groups will be given to the school newspaper, school yearbook, bulletin boards and public address system and the time, place and manner of student group meetings, provided that all clubs of a given status shall be given equal access.
- No student group shall be permitted to engage in or conduct group therapy, counseling or other psychological services of the type provided by licensed professionals.
- NONCURRICULUM RELATED CLUBS
Provided the Board of Education maintains a limited open forum, with regard to noncurriculum related clubs, in addition to all other provisions of this policy, the school shall uniformly provide that:
The establishment of a limited open forum shall not limit the authority of the school, the District, or its agents or employees to maintain order and discipline on school premises, to protect the well-being of students and faculty, and to assure that attendance of students at meetings is voluntary.
- The club meeting is voluntary and student-initiated;
- There is no sponsorship (as defined in this policy) of the meeting by the District or by District employees;
- Employees of the District are present at religious meetings only in a nonparticipatory capacity;
- The meeting does not materially and substantially interfere with the orderly conduct of educational activities within the school; and
- Persons other than club members and monitors may not direct, conduct, control or regularly attend club activities.
- REVIEW OF APPROVAL
If the school principal or principal’s designee determines that a club is participating in activities beyond the scope of its charter or is in violation of any law or policy, the school principal or principal’s designee may do any of the following:
- Allow the charter to be modified to include the activities if they are in compliance with the law and policies;
- Instruct the supervisor or monitor not to allow similar violations in the future;
- Suspend the club’s authorization or school facilities use pending further corrective action as determined by the school principal or principal’s designee; or
- Terminate the club’s authorization and dissolve the club.
- REVOCATION OF AUTHORIZATION
- A club which is found to have been in violation of the provisions of its charter or to have been engaged in conduct which violates current Utah Codes, any other applicable law or regulation, or any District or school policy or regulation may be subject to charter suspension, revocation or other disciplinary action consistent with policies and procedures established and from time to time modified by the Administration.
- Local secondary schools shall notify clubs of intent to pursue disciplinary action.
- Hearings to review disciplinary action: Consistent with such procedures as established and from time to time modified by the Administration, the school principal or principal’s designee shall in writing issue a determination with reasons for the disciplinary action taken with regard to a club.