SUBJECT: Calendar Development
- Board Directive
Since the coordination of activities is an administrative function, the Board delegates to the Administration the responsibility for the preparation and announcement of District calendars. The Administration shall be responsible for the preparation of school calendars. These calendars shall be prepared in accordance with guidelines established by the Utah State Board of Education and shall be approved by the Board.
- Administrative Policy
Recognizing that the scheduling and coordinating of District activities is an important administrative function, the Superintendent or Superintendent's designee shall be responsible for the development of the year-round, traditional, and District school calendars according to the following g administrative policy provisions:
- Traditional and Year-round School Calendars
- A District Calendar Committee will be formed to make recommendations to the administration regarding calendar preparation. Committee members will serve three-year terms which expire on a staggered basis. Voting representatives will include the following:
- Four administrators (recommended by the Administration)
(1) One high school administrator
(2) One middle school administrator
(3) One year-round schedule elementary administrator
(4) One traditional schedule elementary administrator
- Four teachers (recommended by the employee agent group)
(1) One high school teacher
(2) One middle school teacher
(3) One year-round schedule elementary teacher
(4) One traditional schedule elementary teacher
- Three classified employees (recommended by the employee agent group)
- Two parents from each feeder area, representing year-round and traditional calendar schedules (recommended by the PTA)
- Representatives from the District Administration shall be non-voting advisory members of the committee.
- The year-round school and traditional calendars will be developed according to the following policy:
- Each fall, three school calendars shall be presented to the Board of Education: final calendars for the coming school year, and tentative calendars for the next two successive years.
- Student attendance days will not be scheduled between Independence Day and Pioneer Day on the modified 45-15 year-round school calendar.
- Dates for beginning and ending the traditional school year shall be determined in relationship to Labor Day and Memorial Day.
- Labor Day and Memorial Day will be school recess days.
- A two (2)-day Fall Recess will be scheduled in October.
- Thanksgiving Recess shall be two (2) days, Thanksgiving Day (Thursday) and Friday, and may include Wednesday before Thanksgiving, when possible.
- Winter Recess shall be scheduled and will include December 25 and January 1 as recess days.
- Martin Luther King Jr. Day will be a school recess day.
- Washington and Lincoln Day will be a school recess day unless a school closure necessitates scheduling a make-up day on Washington and Lincoln Day. Washington and Lincoln Day will be the first make-up day scheduled, followed by Spring Recess days, if necessary.
- Spring Recess in year-round schools will be a minimum of one (1) day, and three (3) days, when possible, including Good Friday, unless school closures necessitate scheduling more than one make-up day or a school closure occurs after Washington and Lincoln Day. Spring Recess in traditional schools will be three (3) days including Good Friday unless school closures necessitate scheduling more than one make-up day or a school closure occurs after Washington and Lincoln Day.
- Grade Transmittal Days
(1) Year-round elementary schools will schedule grade transmittal days to support track changes.
(2) Grade transmittal days in traditional schools will be the first school day after each quarter ends for the first three quarters of the school year.
- Where possible, the minimum week will be three days or more.
- Parent-Teacher Conferences will be scheduled as follows:
(1) The dates for Parent-Teacher Conferences will be scheduled by each year-round elementary school within the timeframe determined by the Year-Round Committee.
(2) Traditional elementary school conferences will be scheduled mid-November and mid-March on dates determined by the District Calendar Committee.
(3) Secondary school conferences will be scheduled mid-first quarter and mid-third quarter on dates determined by the District Calendar Committee.
(4) When parent-teacher conferences are held in the two-evening format, the Friday following the conferences will be a non-work day in traditional schools.
- Emergency closure days:
(1) Emergency closures in year-round schools will be made up on the first available Saturday for those tracks affected by the closure. The date will be determined by the District Administration.
(2) Emergency closures in traditional schools will be made up first on Washington and Lincoln Day and next during Spring Recess.
- School calendar approval by the Board will occur by December of each year.
- Monthly Planner
- The Monthly Planner shall consist of a month-by-month schedule of District meetings and activities. All events in the Monthly Planner shall be scheduled in accordance with dates established by the general calendar.
- The Office of Communications, in cooperation with the District Administration, Information Systems, principals, employee agent groups and PTA officers, shall prepare the Monthly Planner, which shall be posted on the District website.